What Is An Learning Management System(LMS)?


Michel achieved a new achievement called “The Ambassador”. Now, he is number fifteen in the overall rankings. But what is even more important, he is one position above his colleague Jorge who is from São Paulo (they have been competing for some time now). No, they are not playing World of Warcraft. You can launch your own online Learning resource and implement the same principles as a game using a Learning Management System or LMS. In this article, we’ll tell you what it is and how it can help you.

In fact, Michel is the manager of a supermarket that is part of a well-known retail chain. He earned the achievement for completing the e-course “The Standards of Service.”

What is the meaning of  Learning Management System(LMS)?

An LMS is a platform for digital learning. Its main features can be found in the abbreviation.

L — Learning . _ With an LMS, you can create a single source of online courses and training materials. This will become a single source of knowledge in your field so you can maintain and grow your company’s in-house expertise.

M — Management _ .You can manage courses and students and even improve your own efficiency.

Unlike file sharing services, an LMS is not just a bunch of files; on the contrary, it is a well-organized system where you manage the training process. To start training, simply add collaborators and assign courses.

Have you hired new employees recently? Send them invitations to the on boarding training course. Having trouble with low sales? Ask your salespeople to practice with virtual customers.

Thanks to functions such as a calendar, you will be able to assign and manage not only online training, but also classroom sessions. In this way, an LMS can be a sort of task app designed especially for distance learners.

S — System . Computer system, to be exact. An LMS automates the most boring and tedious work like assigning grades, processing statistics and preparing reports. In addition, you can train your employees without leaving the office, managing all processes directly from your work computer.

In other words, an LMS is like your own online university. The system allows you to store and create online courses , provides students with access to content, and helps you measure results.

What Type Of LMS Should I Choose?

Now that you know what an LMS is, it’s time to find out what learning platforms exist and how they differ. Here is a description of different types of LMSs:

Corporate LMS vs. Academic

Both corporate and academic LMSs provide access to online learning materials and automate different aspects of training processes, but they have some differences.

learning objectives

Academic learning aims to train good students who have a deep knowledge of the subjects and strive to learn more. Here, theoretical knowledge is the ultimate goal. Corporate training focuses on learning related to practical applications, and one of its main objectives is return on investment.

course schedule

For worker training, time limits are shorter, so an enterprise LMS must be flexible to suit all deadlines and business needs. Semesters, bimesters and quarters — these are the deadlines for educational institutions. For them, the LMS should offer these scheduling units as holidays, exam times, and periods.

Certifications vs. grades

An enterprise learning platform usually offers the ability to follow up and complete in the form of certifications. An academic LMS typically tracks student progress through its grading system.

It provides gradebooks for monitoring assignment attendance and results, as well as maintaining other information for each student on the list.

Tools for social learning

Other functionality that an academic learning platform often provides are features for creating groups of students for class projects and open sessions, discussion forums, and an integrated web conferencing tool.

free vs. commercial

This is often one of the first challenges companies face when choosing an LMS: deciding between a free open source system or a commercial platform. In fact, there is a big misconception that all open source LMSs are free. There may be no license fee, but that doesn’t mean there are no costs.

You are likely to spend more on your open source platform than you would on a commercial LMS as you may need to set up a server and hosting architecture, customize the default LMS features, tweak your website branding, and regularly update your system.

Also, if you don’t have technical talent on your team that can make it highly customizable for your company, then your eLearning project is likely to fail.

Benefits Of An Learning Management System(LMS)


A Smoother Operation

The Learning Management System can significantly change an organization’s perspectives. The benefits are tangible proof and almost any company, NGO, or school will see their results right after application.

Cost Savings

No need for travel and time costs. There is no need to pay for hosting. The SkyPrep Learning Management System is less than half the price.

Per Order

Users can participate in the training at their own pace from anywhere in the world. All that is needed is internet access.

Easy To Use

The best LMS are easy to use and intuitive. SkyPrep offers an experience with almost no learning curve, which means anyone will be able to use it within minutes.

Increase Knowledge

E-Learning helps to increase knowledge within companies. Keep your employees up to date and ahead of the competition.

Types of Learning Management Systems

How To Offer Training

There are hundreds of different options when it comes to choosing an LMS. The key to selecting the right one should be based on who you are and what you are looking for.

Cloud Or Installed?

An installed LMS has the advantage of working offline, but it requires constant updates and can be problematic for remote users. A cloud LMS is always accessible over the internet and does not require the user to install updates. Cloud-based software is scalable, with data hosted in a centralized location.

Technical Or Non-Technical?

You’ll find many learning management systems that have tons of features, but that’s not always a good thing. With more features they are often more complex for both the student and the administrator. If your goal is to create a training platform with minimal friction, choose a platform that has the features you are looking for without being overly complicated.

Content Creation Tool Or Distributor?

Some training platforms have the ability to create content within the application, while others are just a tool that distributes the content you upload. SkyPrep gives you the flexibility to create and transfer.

SkyPrep Hosted LMS

Your Solution

SkyPrep LMS is simple and intuitive, with all the features you need to create a fantastic teaching or training program. Best of all, your content is stored securely in the cloud.

Transfer Your Documents and Videos

Downloaded documents can be annotated and ready to use in as many courses as you like. Materials can include: Word, Excel and PDF Documents, PowerPoints, Videos and more.

Create Your Tests

Create an unlimited number of exams that include multiple choice, true or false, fill in the blanks and short answer questions. Set time limits, passing grades and other automatically corrected settings and tests.

Build Courses

Just choose from your created material and quizzes to develop entire courses. Then add your students and voila! Set the course start date and deadlines, and gift certificates to those who complete the course. Building courses made easy!

Free Learning Management Systems

Learning is an integral part of being human. Our brains must absorb and retain information, big or small. But sometimes the way information is packaged helps determine how well, if at all, we remember or recall information.

Learning is typically associated with classrooms, but as smartphone technologies become more ubiquitous, mobile learning and e-Learning are gaining popularity in the workplace. Currently, the global eLearning market is expected to reach $325 billion by 2025.

According to a market analysis by Global Industry Analysts, Inc, 77 percent of US companies have already used online learning to train their workforce.

Is There A Free LMS?

There’s no shortage of options for eLearning platforms, but which ones stand out? Free Online Learning Management Systems are software applications used by schools and businesses to help administer, document, track and report on the delivery of educational courses.

Training programs have always been a part of corporate life, and a free online LMS allows companies to adjust their learning programs to better align with their goals. Not to mention it makes you more attractive to your teams and increases the likelihood that they will engage with the material!

Best Free LMS – EdApp

EdApp is a completely free mobile training solution used by some of the world’s leading organizations including the United Nations, Mizuno, Shell and Marley Spoon to train teams large and small across the globe. You can view EdApp ‘s customer testimonials here .

With an intuitive authoring tool and a free editable content library, the award-winning platform uses a template approach to make it easy to create lessons and send them to your teams. The course library contains pre-made courses from industry leaders that you can drag and drop into your account.

These courses can be used and edited to customize them to your team’s learning needs. And because EdApp’s platform is mobile-first, students can complete the course on their personal smartphones. The best part? It is completely free and unlimited for you to train your teams with the microlearning learning ecosystem.

Highly interactive and results-oriented EdApp (pictured above) is composed of 4 main elements: Editable Course Library, Authoring Tool, Administration and Student App


Learning Management System (LMS) Features


There is no universal agreement on the complete feature set of a standard  Learning Management System(LMS), but in general, you can divide all the requirements of an LMS into basic and advanced features:

User Management  – This role allows you to add and edit users, assign them roles, and combine students into groups and organizations.

Course Management – This role provides learning materials. Delivery is not limited to sending courses, but corresponds to which content goes to whom.

Progress Tracking – This feature assesses student performance. You can measure your progress at different time intervals or after the course ends.

Advanced Features Of An LMS

Content creation . Some learning platforms have a built-in editor that allows you to create simple tests and courses.

ILT Classroom . If you offer blended learning, your Learning Management System(LMS) must support classroom learning initiatives (e.g. managing classroom schedules, monitoring attendance and performance, etc.).

Mobile Learning . Most LMSs allow students to practice anytime, anywhere and on any device. Some of them have native mobile apps where users can view courses even offline.

Social learning . If you want to encourage your students to share their knowledge, you need an Learning Management System(LMS) with social tools. Just like social media, they allow you to publish articles, discuss colleagues’ posts, and like and share content.

Private label and personalization . With this LMS feature, you can create a totally unique learning platform and maintain brand consistency in your eLearning experience.

gamification . By using gamification elements (points, awards, assessments, badges and more), you can improve student engagement and motivation to study more.

certification . Some platforms have the option to issue certificates to users after completing a course or test. This is especially useful for companies that regularly conduct professional certifications.

Integrations . If you want to keep your company data in sync with an Learning Management System(LMS), you need a system that supports third-party integrations like Salesforce CRM, video conferencing tools, and more.

e-Commerce . An LMS with an e-commerce option allows you to sell courses and track sales without having to integrate an e-commerce backend.

Notifications . Notifications help students stay on top of everything: course completions, assignments, achievements, comments, upcoming events, and more.

Collaboration Tools . Some LMSs provide social learning features, including knowledge sharing through repositories, social media, and discussion forums, as well as student-generated content and mentoring.

Course library . There are learning platforms with an integrated library that contains ready-made online courses covering different topics.

Learning Management System(LMS) Tracking

AnLearning Management System( LM)S gives you the power to track all aspects of learning. By collecting and analyzing data, you can understand whether your audience is getting the most out of their eLearning experience and whether the quality of your content is high enough.

You can track and measure training results with Learning Management System(LMS) reports. Essential learning metrics and reports typically include:

Student Progress And Completion Rate

These metrics show how your individual students are doing. You can see if they have successfully completed a course and track how far they have come. For example, courses with high non-completion rates may encourage you to rethink the content.

Results Of The e-learning Assessment

This metric is one of the most direct indicators of user performance. It allows you to monitor skill and knowledge gaps as students complete courses. By analyzing the assessment scores, you can understand if the course is good enough or if your students need more information on the topic.

Course Overview

Course overview reports provide an overall picture of how successfully users studied a specific piece of content. You can, for example, track the percentage of students who completed a course, how long it took them to view each activity, and the average score they got.

Satisfaction Levels

An Learning Management System(LMS) typically allows you to conduct user surveys, polls, and questionnaires. By compiling data, you can measure student satisfaction. How do they feel about the overall course design? Are there enough activities? This metric can help you define the pros and cons of your eLearning strategy and, if necessary, take steps to improve it.


  Who Uses An Learning Management System(LMS)?


Large companies need to continually train hundreds and even thousands of employees from different affiliates. Many of them use learning platforms to keep dealers, franchises and other sales channels updated on product launches, compliance requirements,Learning Management System and more.

Small And Medium Enterprises

Do you think an Learning Management System(LMS) is just for big companies? Now, even a small business can launch e-learning to educate employees and develop their skills with less human resources and training costs. By empowering their team with technology, they scale their business growth and adapt to the ever-changing market.

Among the other users of the Learning Management System(LMS), there are non-profit organizations, government agencies and educational institutions.

What Tasks Does An Learning Management System(LMS) Automate?

Here are some cases where using an Learning Management System(LMS) is a good idea:


With an LMS, you can automate employee on boarding. Just create a training program once and assign it to all newcomers.

Compliance Training

An LMS can help you keep employees up to date with compliance regulations. With a learning platform, it’s easy to update your training program — you can add new compliance and standards to your online course in just minutes.

Product Knowledge Training

With an LMS, you can educate salespeople and other professionals about your company’s products or services. The system allows you to provide on-demand training, right after new products are released, and provide catalog updates.

Sales Training

An LMS can help you teach sales reps in different offices and geographic locations how to sell better. You can develop your sales and communication skills with the help of dialogue simulations and SCORM courses, and assess your knowledge with online tests.

Partner channel Training

An Learning Management System(LMS) allows you to train thousands of partners around the world using the same program. You can easily educate your channel partners on how best to market, sell, and support your products.

Knowledge Base

All learning content is stored in one place. Even if employees don’t take a course, they can easily find the information they need upon request. This is especially convenient for companies that need to provide training to salespeople on a wide range of products.

How To Organize Learning With An LMS

Let’s look at iSpring Learn Learning Management System(LMS) as an example on how to organize training with an Learning Management System(LMS).

iSpring Learn is a cloud-based service. That means you don’t need to download, install and configure the software. All that is needed is an internet connection and an email to register an account.

Step 1: Submit courses

To start training, you need to add materials to the Learning Management System (LMS). The process of submitting content to iSpring Learn is similar to working with file sharing services like Google Drive or Dropbox. Click the “Upload file” button and select files from your computer.

The  Learning Management System(LMS) recognizes common PPT, audio and video presentations and documents as well as special SCORM courses.

If you have many courses on a topic, it’s a good idea to combine them into a learning path for a consistent flow, even with the most complex subjects. You can customize the order of classes and grading criteria and, if necessary, issue certificates to students.

Step 2: Add users

One of the most useful features of an Learning Management System (LMS) is the different user roles. In any LMS, there are 3 main types of users:

A user or a student . This is the most common role. Users can take the assigned courses and study the materials available for free.

An author . A copyrighted user can manage learning content: add and remove courses and assign courses to students.

An administrator . In addition to working with learning content, an administrator can add and remove users, group them into groups, and assign roles.

In small businesses, a person usually has two roles: author and administrator.

In a good LMS, administrators are freed from the tedious work of manually adding users to the system, as most processes are automated. For example, you can invite students by email or import a list from an XLSX file.

As in traditional learning, students can be divided into groups. For example, you can separate “newbies” from “pros” or divide them according to their areas of work: sales, security or production.

Step 3: Deliver knowledge

Once your content is submitted and user roles are assigned, you are ready to introduce courses to your students. It is you who decides whether to grant access to all users or invite some of them by email. Maybe you want to sell your courses? With an Learning Management System (LMS), this is also possible.

And what about the students’ side? Modern LMSs like iSpring Learn allow students to get new information right from their mobile devices. With the free mobile app, they can study whenever and wherever they want: at home, in a cafeteria at lunchtime or on the go.

And by the way, it’s okay if they don’t have a signal, say, on a plane. It is possible to take courses offline; performance data will be saved to the LMS when the device is reconnected.

Step 4: Evaluate The Results

The ability to measure learning effectiveness is one of the main reasons why more and more companies are starting with LMSs. No matter how many users you have — 5 or 5,000 — with an LMS.

you can track their progress in real time. Detailed statistics show how much time students spend studying, as well as their results.